Past, Present and Future of Open Science (Emergent session): A virtual meeting set of tools for future OHBM meetings?

[jsheunis]

A virtual meeting set of tools for future OHBM meetings?

By Aina Puce, Indiana University

• Theme: Past, Present and Future of Open Science
• Format: Emergent session

Abstract

The idea here is for a user-friendly 'dashboard' tool that would be able to co-ordinate OHBM virtual conference activities - either on a small or large scale, that could be used not only for parts of the OHBM main meeting, but also for OHBM-sanctioned courses, & OHBM Chapter activities all year round. The dashboard could combine existing tools for online presentations with video/chat e.g. Crowdcast, for social gatherings e.g. Gathertown, social media e.g. Twitter etc. If we were clever, we could design a tool that people could also use during the face-to-face OHBM meeting too - to navigate/search poster & talk content easily [using scrapable program content that would include abstracts]. The dashboard would have to be easy for a user to navigate, & this might include a language translation tool. The dashboard would also need to provide user-based avatars, so that users could upload their photos & maximize their ability to network, include their personal pronouns & an audio recording of their name, so that everyone could learn to pronounce it correctly. Other features could also be added to maximize the social & intellectual experience that we all associate with the face-to-face OHBM meeting. How to implement this? 1. Identify desirable tools/elements that would be added to the dashboard - liase with other Open Science groups to make sure we do not invent the wheel; 2. Check for potential security/privacy issues associated with chosen applications; 3. Run a [series of] hackathon[s] during the coming year to design the dashboard - implemented via a series of projects consisting of manageable chunks; 4. Dry run the dashboard for a workshop/mini-seminar a few months prior to OHBM; 5. Fix the bugs in the system; 6. Dry-run the dashboard via volunteers again & fix any outstanding bugs; 7. Try to implement for OHBM 2021 [scale to be determined depending on COVID-19 situation...]

Useful Links

https://github.com/ainapuce

Tagging @ainapuce

[Starborn]

I like this proposal, hope it goes ahead, Let me know if you need input/evaluation of the implemented features P

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On Fri, Jun 26, 2020 at 6:04 AM Stephan Heunis ***@***.***> wrote: A virtual meeting set of tools for future OHBM meetings? *By Aina Puce, Indiana University* - Theme: Past, Present and Future of Open Science - Format: Emergent session Abstract The idea here is for a user-friendly 'dashboard' tool that would be able to co-ordinate OHBM virtual conference activities - either on a small or large scale, that could be used not only for parts of the OHBM main meeting, but also for OHBM-sanctioned courses, & OHBM Chapter activities all year round. The dashboard could combine existing tools for online presentations with video/chat e.g. Crowdcast, for social gatherings e.g. Gathertown, social media e.g. Twitter etc. If we were clever, we could design a tool that people could also use during the face-to-face OHBM meeting too - to navigate/search poster & talk content easily [using scrapable program content that would include abstracts]. The dashboard would have to be easy for a user to navigate, & this might include a language translation tool. The dashboard would also need to provide user-based avatars, so that users could upload their photos & maximize their ability to network, include their personal pronouns & an audio recording of their name, so that everyone could learn to pronounce it correctly. Other features could also be added to maximize the social & intellectual experience that we all associate with the face-to-face OHBM meeting. How to implement this? 1. Identify desirable tools/elements that would be added to the dashboard - liase with other Open Science groups to make sure we do not invent the wheel; 2. Check for potential security/privacy issues associated with chosen applications; 3. Run a [series of] hackathon[s] during the coming year to design the dashboard - implemented via a series of projects consisting of manageable chunks; 4. Dry run the dashboard for a workshop/mini-seminar a few months prior to OHBM; 5. Fix the bugs in the system; 6. Dry-run the dashboard via volunteers again & fix any outstanding bugs; 7. Try to implement for OHBM 2021 [scale to be determined depending on COVID-19 situation...] Useful Links https://github.com/ainapuce Tagging @ainapuce <https://github.com/ainapuce> — You are receiving this because you are subscribed to this thread. Reply to this email directly, view it on GitHub <#90>, or unsubscribe <https://github.com/notifications/unsubscribe-auth/ACFKUCN73JX2CVFRW6WWG2TRYPCXLANCNFSM4OIY4YDA> .

[ainapuce]

Thank you Starborn. If we do go ahead we will need a lot of folks to help, so this is nice to hear!

[francopestilli]

I like +1

[jsheunis]

Tagging @handwerkerd

[jsheunis]

@ainapuce Thanks for the submission! I'm wondering if we could perhaps broaden the scope of this emergent session for a few reasons:

• There were many comments/discussions via various channels (mattermost, gathertown, twitter) on how community members have experienced the virtual OHBM meeting so far. There is also the "OHBM lessons learned" Google doc initiated by @handwerkerd which collect comments to "help aggregate lessons learned from the online OHBM 2020 meeting that can help benefit future OHBM meetings both online and in-person". Even so, it feels like it would benefit the wider community more to discuss these main points openly in the emergent format, so that more people can contribute, see and be informed about where OHBM might be headed.
• For improved inclusivity and diversity, it would be great to hear a variety of voices speak on unique challenges experienced with attending (or not being able to attend) this year's virtual conference. We can use the emergent session as a platform to bring such voices to the front, so that those lessons can help us build a more inclusive "next-generation" OHBM.
• The current abstract suggests a discussion that centres around workshopping the technical aspects of a suggested solution. Perhaps that could be a follow-up next step, given that the above mentioned points might bring new challenges, ideas or solutions to light?

I don't think we should particularly avoid talking about possible solutions or their implementations. And the conversation could very well lead to the same endpoint as per your suggested focus. But I think it would be beneficial to start from a broader perspective, hear from diverse voices, and then perhaps drill down into more practical aspects of implementation. What do you think?

Please tag anyone who you think could be great for this discussion.

[ainapuce]

Sure @jsheunis ! I wrote up the abstract based on the discussion we had in Gathertown for what to do with regard to dealing with the software challenges we have had - as a way to start a discussion. Indeed, I would be delighted to have a session like you are proposing, if people think this is where they would like to go first instead. If you would like to propose a session such as that, that would be great. Happy to come listen, or to contribute - or do what ever people think might be useful.

[Starborn]

Link to the Googledoc?

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On Sat, Jun 27, 2020 at 3:24 AM Aina Puce ***@***.***> wrote: Sure @jsheunis <https://github.com/jsheunis> ! I wrote up the abstract based on the discussion we had in Gathertown for what to do with regard to dealing with the software challenges we have had - as a way to start a discussion. Indeed, I would be delighted to have a session like you are proposing, if people think this is where they would like to go first instead. If you would like to propose a session such as that, that would be great. Happy to come listen, or to contribute - or do what ever people think might be useful. — You are receiving this because you commented. Reply to this email directly, view it on GitHub <#90 (comment)>, or unsubscribe <https://github.com/notifications/unsubscribe-auth/ACFKUCMM3VFKFXA3II6WDITRYTYWPANCNFSM4OIY4YDA> .

[ainapuce]

@Starborn - no google doc from my end - just the abstract that I poster here at this stage to seed thinking about the issue...

[Starborn]

Thank you @ainapuce <https://github.com/ainapuce> should have tagged @jsheunis Link to the Googledoc?

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On Sat, Jun 27, 2020 at 8:51 AM Aina Puce ***@***.***> wrote: @Starborn <https://github.com/Starborn> - no google doc from my end - just the abstract that I poster here at this stage to seed thinking about the issue... — You are receiving this because you were mentioned. Reply to this email directly, view it on GitHub <#90 (comment)>, or unsubscribe <https://github.com/notifications/unsubscribe-auth/ACFKUCPK2HRLOV57XYIDPULRYU7BRANCNFSM4OIY4YDA> .

[satra]

having a discussion on the challenges that people face (whether social, logistic, or technological) and the kinds of features people would want to consider would be good. there are several folks who have already done some of the how and they could be invited for a brief exposure to why they did the what they did.

would be useful to consider different scales of events, bandwidth, timezone requirements for support, and since this is a common problem that many have encountered, perhaps considering what some of the more design and technology oriented folks like the mozilla foundation and others are doing/contemplating for their events would be good to initiate a chat with.

[ainapuce]

Yes indeed. After working hard on OHBMx & also chatting with the folks from Neuromatch & being involved with Neuromatch Academy, I have also made many, many valuable contacts who have & also who are willing to share their experiences of 'how to' & 'how not to' organize & run an online conference. What is the shared message I get so far & based also on my own experience as well? That it takes a hell of a lot more work to run an online meeting than a face-to-face one. The logistics - pre-meeting are way more complicated. During the meeting there must be open communication channels between those on organizing group pretty much 24/7 - given that we are doing this globally & have to vanquish the time zone problem. At OHBMx back in March we used 3 time zones [3 hubs to co-ordinate the tweeting program]. The time zones were shared with Neuromatch folks. OHBM2020 & Neuromatch Academy is also basing its activities on the 3 time zone route - this seems to be manageable - although one can fall foul of some countries changing to or having/not having daylight saving.

You know I was thinking about this the other day & I had to laugh that there is no single good solution. Just think of your lab's neuroimaging pipeline - you probably are using a number of different utilities that perform best for certain types of processes. From what I can see here with respect to running an online meeting, the same issues apply...

[ainapuce]

So I will certainly want to do a proper survey of the available options - now that we actually have the time to do that. This was not possible when we had to switch from face-to-face to completely online meeting with the lockdown in late February. I have already been compiling a list of possible utilities, so if people wish to respond here with suggesting for applications to check out, that would be great. Also, experience - good & bad with particular apps - that is also very important to get.