added tools.md from conference reop (https://github.com/PioneersHub/conference/blob/main/docs/guidelines/tools.md) thanks to dringler

other small updates

Author: alanderex

config.yml

@@ -147,5 +147,5 @@ social_cards:
     # relative paths from the repository root
     cache_dir: "./.cache/plugin/social"
     site_dir: "./site/assets/images/social"
-    # convention, rename your logo accordingly
+    # by convention, rename your logo accordingly
   logo_path: "./docs/assets/images/social_card_logo.png"

docs/guidelines/communication.md

@@ -6,3 +6,15 @@ icon: fontawesome/solid/bullhorn
 
 !!! warning
     This document is a work in progress. Please check back later for updates.
+
+
+What and when to communicate
+
+- Blog Posts
+- review any other parts of the website that might require updates
+- website sections we use to point attendees to what currently matters
+- communication plan and who to involve
+
+Als Social Card verwenden wir welche mit passender Beschriftung. 
+Falls keine individuelle Social Card vorhanden ist,  den Link im Header entfernen. Dann wird die Social Card der Webseite automatisch verwendet.
+

docs/guidelines/tools.md

@@ -0,0 +1,30 @@
+---
+title: Toolzoo
+icon: fontawesome/solid/hippo
+---
+# Tools Guidelines
+Tools and intersections used in open source community events.
+
+1. [GitHub](https://github.com/)
+    - public documentation: https://github.com/PioneersHub/conference and https://pioneershub.github.io/pyconde25-conference/
+    - website
+2. [Tito](https://ti.to) for ticketing
+3. [pretalx](https://pretalx.com) for CfP (Call for Proposals)
+    - collect & review proposals and create schedule
+4. [Pytanis](https://github.com/PioneersHub/pytanis) as interface to pretalx
+5. Validation Service: REST API for participant info (TODO: add link)
+    - validate conference participants via ticket ID and name
+    - validate if email address is a participant
+6. [Discord](https://discord.com/) as conference communication platform
+7. Discord Bot: https://github.com/PYCONDE/discord/tree/main
+    - registration service: user authentification via ticket ID and name using the Validation Service. Adds the required discord roles to the user
+    - program notifications: send notifications to the program in the discord channel
+    - job board: send job offers from the sponsors automatically to the job board (currently works with csv file import and should be updated to read from google forms directly)
+8. [pytube](https://github.com/PioneersHub/pytube) for YouTube video publishing
+9. [Certificate of attendance](https://github.com/PioneersHub/participation_certificate) for PDF document creation
+10. [Team page helper app](https://github.com/PioneersHub/team_page_helper_app) for adding team members to the website
+    - creates json and makes a PR on the conference website
+
+# External Tools and Services
+
+1. Mailgun for transactional emails.

mkdocs.yml

@@ -35,6 +35,8 @@ nav:
       - Diversity:
           - Grant-Applications: guidelines/grant-applications.md
           - Grants-Guidelines: guidelines/grants.md
+      - Toolgarden:
+          - Tools: guidelines/tools.md
       - Governance:
           - Governance: guidelines/governance.md
       - Infrastructure: